User Roles and Permissions
Overview
User roles determine what actions a user can perform within Kira Talent.
When inviting a new team member, you must assign them a role. The role controls which areas of the platform they can access and what actions they can perform.
Kira Talent supports three user roles:
- Reviewer
- Staff
- Administrator
Understanding Kira Review and Kira Manage
Before selecting a role, it is helpful to understand the two areas of Kira Talent.
Kira Review
Kira Review is where reviewers complete and manage applicant reviews. It is dedicated to reviewing activity only.
Kira Manage
Kira Manage is where administrators and staff manage applicants, assessments, and team members. It serves as the control centre for your organization.
Role Permissions
|
Permission |
Reviewer |
Staff |
Administrator |
| Review applicants and add notes | Yes | Yes | Yes |
| Access Kira Review | Yes | Yes | Yes |
| Access Kira Manage | No | Yes | Yes |
| Create and edit assessments | No | Yes | Yes |
| Invite applicants | No | Yes | Yes |
| Grant applicant retakes | No | Yes | Yes |
| View reviews and notes from other team members | No | Yes | Yes |
| View assessments | No | Specific assessments only | All assessments |
| View assessment insights | No | Specific assessments only | All assessments |
| Invite and manage team members | No | No | Yes |
Important: Role and Assessment Access Are Managed Separately
Assigning a user the Staff role does not automatically grant access to every assessment. Staff members can only access assessments they have been granted access to.
For assessment access, see Manage Assessment Access.
Choosing the Right Role
Reviewer
Assign the Reviewer role to users who only need to evaluate applicants.
Reviewers can:
- Complete reviews
- Add notes
- Access Kira Review
Reviewers cannot:
- Access Kira Manage
- Create assessments
- Invite applicants
- Manage team members
Staff
Assign the Staff role to users who support assessment administration and applicant management.
Staff can:
- Access Kira Manage
- Create and edit assessments
- Invite applicants
- Grant retakes
- View reviews and notes from other team members
Staff cannot:
- Invite team members
- Manage team members
Administrator
Assign the Administrator role to users responsible for managing assessments and users.
Administrators have the highest level of access within Kira Talent, including:
- Managing assessments
- Managing applicants
- Managing team members
- Assigning assessment access
- Viewing all assessments and insights
Updating a User's Role
To update a user's role:
- Navigate to Team.
- Locate the user.
- Select the three-dot menu.
- Select Manage Role.
- Select the new role.
- Save your changes.
