Invitation email template
Use the template below as a starting point for your assessment's invitation email. Customize it to reflect your institution, program, and assessment process.
For instructions on sending invitations, see Invite applicants to an assessment.
Invitation email template
Subject: [School/Institution] has invited you to complete your assessment for [Program Name]
Greetings!
Thank you for taking the time to apply to the [Program Name] at [School/Institution Name]!
As part of our application process, we’re inviting you to complete a video assessment through Kira. We’re excited to meet you virtually and give you an opportunity to learn more about our program, culture, and values.
In addition to your traditional application, this assessment helps us learn more about your personality, potential, and how you think on your feet. It’s a meaningful opportunity for us to get to know you beyond your application.
The process is simple. You’ll be presented with a question, given preparation time, and then have a set amount of time to respond. The assessment should take approximately 20-30 minutes to complete and can be done on your own time.
You’ll need a desktop or laptop computer with a functioning webcam, microphone, and internet connection. You can complete unlimited practice sessions, but once you begin the formal assessment questions, you’ll have only one opportunity to respond to each question. This allows us to see your candid responses.
You can register now and complete your assessment later. To learn more about the process and get started, click 'Check In' below.
[Choose the appropriate deadline option below.]
If you experience technical difficulties, click Help on your Check In page to access Kira’s FAQs and support resources, or email support@kiratalent.com.
For questions about your application or admissions process, please contact [Admissions email].
Thank you again for your interest in [School/Institution Name]. We look forward to learning more about you and wish you the best of luck!
Deadline options
Choose the option that matches your assessment's deadline settings.
Option 1: Relative deadline
Please complete your assessment within [number] weeks of receiving this invitation.
Option 2: Fixed deadline
Please complete your assessment by [day, month, date] at [time and time zone].
Option 3: Rolling deadline per-applicant
If you’re using Kira’s rolling deadline functionality, each applicant’s deadline appears automatically in their invitation. You don’t need to repeat it in the email body.
Tips for customizing your invitation
- Keep the email concise and focus on what applicants need to know before getting started
- Make sure the assessment format, duration, and instructions match your configured assessment
- Avoid including details that may change between admissions cycles unless you plan to update the template
- Clearly distinguish between Kira technical support and your admissions team's contact information
- Preview the invitation before sending it to applicants